National Planning Committee

The IMPACT National Conference is planned by volunteers who apply to be a part of the behind-the-scenes action. Conference logistics and promotions are primarily carried out each year by the National Conference Planning Committee, with additional support by the host campus and the IMPACT Board of Directors.

If you are interested in joining the 2017 IMPACT Planning Committee, the application will open in June. For now, read below to learn more.

National Planning Committee Roles and Responsibilities

Why should I get involved?

  • Be part of the largest gathering of campus community members involved in community service, service-learning, activism, advocacy, and other forms of civic engagement
  • Help to improve and enhance the conference
  • Work with other campus administrators, student leaders, and non-profit professionals
  • Gain valuable skills and experience about various aspects of conference planning
  • Earn complimentary registration and potential travel stipends in exchange for dedication and commitment to the work of the Planning Committee
  • Have fun!

Tell me more about the conference!

The IMPACT Conference is historically the largest annual conference focused on the civic engagement of college students in community service, service-learning, community-based research, advocacy, and other forms of social action. Building on the rich 30-year tradition of the COOL Conference and the Idealist Campus Conference, IMPACT is the one time during the year when students, administrators, faculty, AmeriCorps members and VISTAs, and non-profit professionals gather together to learn and share effective practices, improve personal skills and organizational strategies, discover opportunities and resources, exchange stories, be inspired and challenged to sustain our efforts.

What are the different subcommittees?

Subcommittees are the heart of planning for the conference, and subcommittee members pull a lot of the planning weight. We are looking for members of many different subcommittees, each with different levels of involvement and commitment.

Outreach Committee (One chair – already chosen)

  • Create outreach strategy
  • Do research to expand our contact list
  • Make direct outreach to campuses encouraging them to attend
  • Develop template outreach emails
  • Connect with board and planning committee members to market the IMPACT conference at similarly focused conferences and other initiatives
  • Develop template Facebook messages/posts/links
  • Work with various non-profit groups to send emails to their lists
  • Work closely with sponsorship chairs to identify networks to reach out to
  • Maintain Social Networking sites (ie: Facebook/Twitter)
  • Develop new social media outreach efforts when available
  • Encourage social media presence during conference
  • Assessment conducted during conference

Sponsorship Committee (One chair – already chosen)

  • Brainstorm sponsorship possibilities
  • Develop sponsorship strategy and all outreach materials
  • Make asks of potential sponsors (in coordination with Coordinator and Advisor)
  • Track sponsorship asks
  • Coordinate collection of all sponsor materials
  • Work closely with registration volunteer to answer questions and collect payment
  • Provide pre-conference and on-site support to sponsors
  • Follow up with sponsors after conference to thank them
  • Plan Administrators and Exhibitors Reception

Keynote Speakers/Pre-Conference Institute Committee (One chair – already chosen)

  • Brainstorm speakers
  • Secure speakers
  • Coordinate travel for speakers with help from coordinator
  • Regular communication with agents/speakers prior to conference
  • Provide pre-conference and on-site support to speakers
  • Work with coordinators to identify other speakers (from board, host site, etc. as needed)
  • Work with coordinator/host site for all tech and set up needs
  • Plan out pre-conference sessions, including working with Breakaway to plan pre-conference service projects
  • Communicate and recruit participants in conjunction with Outreach committee for pre- conference sessions

Workshops Committee (One chair – already chosen)

  • Coordinate and do outreach for workshop proposals
  • Review and accept/reject workshop proposals
  • Work with first-time presenters to supply resources and feedback
  • Coordinate communication with presenters before conference
  • Oversee workshops/forums at conference (handle speakers, set up rooms, etc)
  • Create schedule and room assignments for Guidebook app
  • Handle presenter communication and issues at the conference

Pre-Conference Institute & Social Events (Co-Chairs – already chosen)

  • Plan out pre-conference sessions, including working with Breakaway to plan pre-conference service projects
  • Communicate and recruit participants in conjunction with Outreach committee for pre- conference sessions
  • Plan & execute social events during conference
  • Think about opportunities for attendees to network with one another
  • Plan out programming during conference focused on collaboration, sharing practices, and special interests

What do you expect of me?

  • Contribute to the planning of the IMPACT Conference in your respective role/committee
  • Attend scheduled conference calls (note: schedule of calls will be determined by Chairs and the Coordinators, we do our best to vary the day of week and time of day, but due to the nature of members who make up our full planning committee, we often have calls that start no earlier than 7pm EST to accommodate members who might have evening classes or live on the west coast) – things come up, which we understand, but serving on the Planning Committee requires attending 80% of call
  • Each subcommittee will vary in their “busy” times, but it will be common to have at least a bi-weekly call with your subcommittee (determined by your subcommittees availability) and a monthly call with the full planning committee (determined by the best time for the majority of the full planning committee)
  • Respond to all correspondence in a timely manner and consistently communicate project progress through email and conference call attendance
  • Remain open, flexible, and enthusiastic about the dynamic nature of this event
  • Seek out opportunities to enrich the conference agenda and approach tasks creatively
  • Openly and honestly share any personal or professional challenges experienced as part of this committee
  • Maintain a sense of humor, even when things get stressful, and a willingness to have lots of fun!
  • Attend the Conference (arrive early for planning if able)

What do I need to do, and by when?

The Planning Committee Application for the 2017 Conference is now closed. Please check back next summer for more information on applying for the 2018 IMPACT Conference Planning Committee.